Jobs & Recruiting — Post, Screen, and Hire

1. Post Openings

Create job postings with title, description, location, salary range, and requirements. Each posting gets a public URL on your branded career page. Control visibility with draft, published, and closed statuses. Set application deadlines and maximum applicant caps.

2. Candidates Apply — AI Scores Instantly

Candidates fill out a simple application form with name, email, phone, cover letter, and resume upload. Applications are validated for file type and size, then AI automatically scores and ranks each candidate based on resume fit against the job requirements. Confirmation emails go out instantly.

3. Review, Track, and Hire

View all applications ranked by AI score. Move candidates through your pipeline — new, reviewed, shortlisted, interview, offered, hired, rejected, or withdrawn. Assign applications to team members, add notes, and track the complete status history of every candidate. Re-score at any time as requirements evolve.

Job Postings

• Rich Job Descriptions — Full text editor for job descriptions with formatting support
• Public Career Page — Branded, tenant-specific URL (e.g. /careers/your-company) lists all published openings
• Status Workflow — Draft, Pending Approval, Published, Closed, Filled — with approval gates for team oversight
• Application Controls — Configurable deadlines, maximum applicant counts, and auto-close when filled
• Location & Salary — Optional location type (remote, on-site, hybrid) and salary range display

Application Collection

• Public Application Form — Clean, mobile-friendly form with name, email, phone, cover letter, and resume upload
• Resume Validation — Accepts PDF, DOC, DOCX, PNG, and JPEG up to 10 MB. Rejects invalid types before saving.
• CRM Contact Creation — Applicants are automatically added to your CRM as contacts with type “applicant”
• Confirmation Emails — Automatic acknowledgment email on successful application submission
• Duplicate Prevention — One application per email per job posting

AI Resume Scoring

• Automatic Scoring — AI reads the resume and job description, then assigns a 0–100 fit score with a label (weak fit through excellent fit)
• Fit Summary — AI generates a brief narrative explaining why the candidate does or does not match the role
• Rationale — Detailed reasoning for the score, highlighting strengths and gaps
• Re-Score on Demand — Re-run AI scoring at any time as job requirements evolve or AI models improve
• Ranked Views — Sort all applications by AI score to surface the strongest candidates first

Applicant Tracking Pipeline

• 8-Stage Pipeline — New → Reviewed → Shortlisted → Interview → Offered → Hired / Rejected / Withdrawn
• Status History — Complete audit trail of every status change with who changed it and when
• Team Assignment — Assign applications to specific recruiters or hiring managers
• Notes — Internal notes on each application for interview feedback, reference check results, or team discussion
• Filtering — Filter by status, score, job posting, or assignee

Platform Integration

• CRM Integration — Every applicant becomes a CRM contact. View their full engagement history — chat conversations, support tickets, email campaigns — alongside their application.
• Task Management — Create tasks linked to applications (schedule interview, check references, send offer letter) with due dates and assignees
• Contracts Integration — Send offer letters or employment contracts for e-signature directly from the platform
• Calendar Integration — Schedule interviews using EmpireVault Calendar booking pages
• Audit Logging — Every application submission, status change, score, and note is recorded in the immutable audit log

Admin Controls

• Job Settings — Configure auto-confirmation emails, auto-scoring toggle, and default application form behavior per tenant
• Role-Based Access — Admins manage all jobs and applications. Agents see only their assigned applications.
• Bulk Operations — Bulk status changes for efficient pipeline management

AI Scoring from Day One

Every application is scored automatically the moment it arrives. Your hiring team opens their dashboard to a ranked list of candidates with AI summaries explaining the reasoning — not an unread pile of resumes. Re-score at any time as the role evolves.

Not Just an ATS — A Full Platform

Most ATS tools are standalone. EmpireVault Jobs is connected to your CRM, calendar, contracts, and helpdesk. Schedule an interview, send an offer letter for signing, and onboard the new hire into your support tools — all without leaving the platform or exporting a CSV.

Simple for Candidates

No account creation. No lengthy multi-step forms. Candidates fill in their details, upload a resume, and submit. Confirmation email arrives immediately. The entire experience is designed to maximize application completion rates and respect candidates’ time.