E-Signature Software — Send, Sign, and Track PDFs

1. Upload & Prepare

Upload a PDF document and add signers in order. Open the visual field editor to drag signature, initials, date, and free-text fields onto any page. Assign each field to a specific signer. Right-click any field to reassign it to a different signer without deleting and recreating it.

2. Send for Signing

Hit send and the first signer receives an email with a secure, token-based link — no login or account creation needed. They review the document, fill in any text fields (addresses, titles, etc.), type their name to sign, and confirm. The next signer is notified automatically once the previous one completes.

3. Track & Complete

Monitor progress in real time — see who has viewed, signed, or declined. Once all signers complete, the system generates a signed PDF artifact with an embedded audit certificate. Every action — view, consent, signature, decline — is recorded with timestamps, IP addresses, and user agents for legal defensibility.

Visual Field Editor

• Drag-and-Drop Placement — Place fields visually on top of your PDF preview. Drag to reposition, resize as needed.
• Field Types — Signature (typed name), Initials (auto-generated), Date (auto-filled), and free Text (for addresses, titles, or any signer input)
• Multi-Page Support — Place fields on any page of the PDF. The editor scrolls through all pages with field placement per page.
• Signer Assignment — Color-coded tabs show which signer each field belongs to. Right-click any field to reassign it to a different signer instantly.
• Editable Labels — Double-click text fields to rename their label (e.g., “Address”, “Title”, “Phone”)

Sequential Multi-Signer Workflows

• Signing Order — Define the sequence in which signers receive the document. Signer 2 is notified only after Signer 1 completes.
• Automatic Progression — No manual intervention needed between signers. Each completion triggers the next invitation automatically.
• Counter-Signing — Common pattern: customer signs first, your team counter-signs to finalize

Signing Experience

• No Login Required — Signers access documents via a secure, time-limited token link. No account creation, no password, no friction.
• Text Field Input — Signers fill in addresses, company names, or any other required information directly on the signing page
• Typed Signature — Signers type their full legal name as their electronic signature with explicit consent checkbox
• Decline with Reason — Signers can decline to sign with an optional reason, which triggers notifications to the sender
• Mobile-Friendly — The signing page works on any device — phone, tablet, or desktop

Document Security

• SHA-256 Document Hashing — Original document hash computed at upload for tamper detection
• Token-Based Access — Signed URLs with configurable expiration prevent unauthorized access
• Encrypted Storage — Documents stored in S3-compatible object storage with encrypted metadata

Audit Trail & Compliance

• Complete Action History — Every envelope event is recorded: created, sent, viewed, consent given, signature applied, signing completed, declined, cancelled
• IP & User Agent Capture — Each action logs the signer’s IP address and browser for legal evidence
• Timestamps — UTC timestamps on every action for unambiguous chronology
• Signed Document Artifact — Final PDF generated with all signatures and field values baked in, plus an embedded audit certificate

Envelope Management

• Status Tracking — Draft, Sent, Viewed, Signed, Declined, Expired, Cancelled
• Expiration Dates — Set optional deadlines for signing completion
• Cancel & Resend — Cancel active envelopes or resend invitations as needed
• Download Originals & Signed Copies — Both the original upload and the final signed document are available for download

Email Notifications

• Signing invitation with secure link for each signer in order
• Completion notification when all signers have signed
• Decline notification with signer’s reason

Zero Friction for Signers

No account creation. No app download. No login. Signers click a link in their email, review the document, type their name, and they are done. The entire experience is designed to minimize the time between receiving the email and completing the signature.

Built Into Your Workflow

Unlike standalone e-signature tools, EmpireVault Contracts lives in the same platform as your CRM, scheduling, and helpdesk. Send a contract to a CRM contact after a booking confirmation, or attach a signed agreement to a support ticket — without switching tools or exporting data.

Legally Defensible

SHA-256 document hashing, immutable audit logs with IP capture, explicit electronic consent, and timestamped action records meet the requirements of ESIGN and UETA for legally binding electronic signatures.